Five Common Mistakes of an HRMS Implementation in UAE and How to avoid them?
HRMS software automates many tasks that were traditionally done manually by HR professionals. This helps to save more time for important and productive tasks while minimizing errors and improving business processes. HR department is key for any organization or business and HR software helps them to optimize people management more efficiently.
Information systems and technology have changed the way organizations and companies operate today. The human resources department within any organization is considered highly critical for the entire organization. A best HR and Payroll software can reduce burdens in admin functions, increase efficiency and productivity, maximize morale and retention rate. Apart from this HR software allows management to track employee information, track job applicants, gives insightful reports and be integrated to other business systems.
Therefore, no wonder why Management go for a best HRMS system for their organisation. If well applied, an investment in HR and payroll system can bring to a company many economic and strategic advantages in their market. However, Organisation face numerous problems with information systems of this sort. Follows are most common mistakes companies encounter with the implementation of an HR and Payroll solution in Dubai, UAE.
1) Failure in Managing Change
Failure to manage change effectively can be a major problem to any organisation, with the changes in enterprise level; organizations have to be able to effectively manage how individuals are impacted by the changes, especially when it comes to the implementation of a HR software. In addition, before implementing a new HRMS software management should understand the employee’s needs concerns and opinions. Most problems usually originate from management failing to identify the change that is happening, the reason for change and how the change will effect on individuals. Following the given steps helps to avoid such mistakes with an HR and Payroll software in UAE.
- Take opinions of supervisors and employees
- Communicate frequently to staffs about needs/concerns/opinions; by this you can make sure change is understood and any contingency can be handled proactively
- Give good training for existing and new employees after completing the HRMS system implementation
2 ) Failure to Define, Validate, and Support Data Quality
HR and payroll solutions provide an important source of information in many fields, which support the decisions made on a daily basis by the managers of a brand or department managers. Quality decisions come from quality information. If the reports given are inaccurate, especial from HR department those reports are not very useful in evaluating an employee. This is a major problem with HR department poor quality data leads to bad business decision. To solve this issue consider a HRMS system that can efficiently store and process the data of employees of different department in an organisation.
3) Failure to Plan Properly
Companies that have problem with HRMS software are the ones that lack upper management level involvement. Resources at the lower level should not be educated and engaged with the implementation without senior level involvement. Executives do not want to know every single configuration detail, but they must be aware of the issues that are causing delays to the project. It is very important to be specific with your requirements to choose the right modules for your HR and Payroll system. To gather the requirements; make sure you communicate with end users, IT, and senior management and plan what kind of HRMS system that you actually need.
4) Poor Data Security
For Some HR and Payroll software, data security is a biggest concern. Data security issues is becoming critical concern with Saas or cloud based HRMS software. Any data breach in HR software is a serious issue, it is always recommended to go for an HR software that meets your company security parameters. Solutions like Brainsphere HCM gives three level of security- user, data and access.
5) Failure to understand local Law and Compliance
This is the main mistake happen to the companies with their HRMS software. The structure of an HR and Payroll software depends on the Local labour laws, internal policies, contract issues, workforce considerations, corporate employment mandates, and a host of privacy laws etc. when you are going for an HRMS system you have to communicate specifically to your vendor about your requirements and business process. If your company operates in different location, you must give details on that as well. In UAE, regulations are constantly changing, so it is up to HR department to ensure compliance. With HR and Payroll software that is Compliance to UAE labour law makes your HR departments work easy.